GCUS-9-3025

GM CUSTOMER CARE AND AFTERSALES
DCS4227
URGENT - DISTRIBUTE IMMEDIATELY
Date:
October 27, 2016
Subject: Sales Incentive Process for Vehicles in Dealer Inventory with Open or
Pending Product Field Actions
To:
All General Motors Dealers
The purpose of this message is to provide dealers with current information
regarding the application of sales incentives to vehicles in dealer inventory with
open or pending product field actions.
The attached document provides step-by-step instructions that dealers should
follow to expedite sales incentive application. Note that incentives for new vehicle
sales are blocked until all required safety, noncompliance and emission field action
repairs have been completed.
If you have any questions about this information, please contact the GM Dealer
Business Center.
END OF MESSAGE
GM CUSTOMER CARE AND AFTERSALES
Sales Incentive Process for Vehicles in Dealer Inventory with Open or Pending Product Field Actions
Incentive Look Up
1.
The dealer checks the Vehicle Identification Number (VIN) on the Investigate Vehicle History (IVH) screen in the
Global Warranty Management (GWM) system to determine if the vehicle has any open or pending product field
actions prior to any test drives or demonstration to the prospective customer.
2.
The field action repair order/job card must be completed on or before the date the dealer is intending to sell the
vehicle.
3.
The Vehicle Incentive Lookup (VIL) Tool blocks visibility of new vehicle incentives until all open or pending safety,
noncompliance and/or emission field action repairs have been completed.
a.
If field action repairs have been completed but IVH still shows an open field action, dealers can contact the Dealer
Business Center (DBC) Open Recall Line with the repair order/job card number and the DBC agent will provide
the available incentive information and email the screenshot of the incentives available. Please note that the
DBC agent cannot unblock the dealer’s view in the VIL Tool.
Delivery of Vehicle in Order Workbench (OWB)
1.
It is GM policy that no vehicle is delivered to a customer with an open or pending product field action, however, if all
required repairs have been completed, a delivery may be entered in OWB regardless of whether the field action has
closed in IVH.
2.
Incentive application can be performed once the field action has been closed in IVH.
3.
The Pre-Delivery Inspection (PDI) allowance will NOT be debited as long as the field action repair order/job card is
dated on or before the vehicle’s delivery date.
Application of Incentives in OWB
1.
2.
Incentive application can be performed once the product field action has been closed in IVH with a paid warranty
transaction.
a.
Warranty transactions submitted, accepted and paid live via GWM or using a Dealer Management System (DMS)
in “attended/interactive” mode prior to 4:59 PM EST will close the field action in IVH by 6:00 PM EST the same
evening.
b.
Warranty transactions submitted in “batch” mode and paid will close the field action in IVH by 8:00 AM EST the
following morning.
Incentive application cannot be performed until the field action has been “closed” in IVH. Please note that the DBC
cannot unblock the incentive application for the dealer.
Out of Service Process for Courtesy Transportation Program (CTP) Vehicles through OWB
1.
The OUT function to remove a vehicle from courtesy transportation service is an incentive application and, therefore,
cannot be performed until the product field action has been “closed” in IVH. Please note that the DBC cannot
unblock the OUT application for the dealer.
2.
It is a best practice to check CTP vehicles weekly to ensure all open field actions are completed as soon as possible
in order to prevent an end-of-month situation where an OUT cannot be reported due to an open field action.
Application of Incentives for Product Field Actions Announced AFTER Vehicle Sale
1.
If a product field action is announced after the sale of a vehicle and incentive application has not been made, the
DBC can assist with applying for eligible incentives on the dealer’s behalf.
2.
Every attempt should be made to complete the field action and apply for incentives using the usual application
process.
3. If the customer has moved out of the area or refuses to come in for the field action repair, the dealer can contact the
DBC for instructions on required documentation. If the documentation supports the claim that the field action was
announced after the vehicle sale, the DBC will apply for eligible incentives on behalf of the dealer.