TC-16-001

TOYOTA
Product Support Division
To:
All PD Dealer Operations/Parts & Service Vice Presidents
All Region/PD Customer Service Field Managers,
All Region/PD Technical Service & Training Managers,
All Region/PD Customer Service Operations Managers
From:
Bob Waltz
Group Vice-President, Product Quality and Service Support
Subject:
Owner Renotification of Non-Completed Safety Recalls
Volume: XVIII
Number: TC16-001
Date:
1/25/16
X Action
X Retain
Information
Toyota will be sending Safety Recall Follow-Up Notices to remind owners whose vehicles have not yet had
campaign repairs completed. Please note the following information for Regional and PD associates.
1.
Safety Recalls Covered in the Renotification
Campaigns
Description (Title)
D0L
Driver and Front Passenger Seat Belt Assemblies
D0R
Shift Lock Solenoid Assembly
E0M
Spiral Cable Replacement
Model and Model Year
Certain 2005 to 2011 Tacoma
Access Cab Vehicles
2004 to 2004 Sienna
2007 to 2009 Sienna
Various Toyota Models
2.
Follow-Up Owner Notification Letter Mailing Date
The Safety Recall Follow-Up Owner Notification Letters (“owner letters”) will begin in late January. The owner
letters will be mailed, by first class mail, over a period of several weeks consistent with parts availability.
3.
Customer Handling and Dealership Follow-Up
Toyota encourages dealerships to follow-up with their customers by telephone to remind them of the noncompleted Safety Recall. A word track has been provided in the dealer letter for this purpose. To assure a
consistent and accurate description of the Safety Recall is communicated to the customer, dealership
associates are requested to refer to the specific Safety Recall Q&A (available in TIS) to answer any specific
customer questions.
Please review this letter with your staff and familiarize them with the content to help maximize our combined
customer satisfaction efforts. Please refer to the attached Dealer Letter for additional information.
Thank you for your cooperation.
GR1 – R – Page |2
Enclosures
cc:
Region/Private Distributor Assistant General Managers
Region/Private Distributor Customer Service Operations Managers
Region/Private Distributor Service Managers/Directors/VPs
Region/Private Distributor Parts Managers/Directors/VPs
Region/Private Distributor Customer Services Field Managers
Region/Private Distributor Technical Services and Training Managers
Region/Private Distributor District Service and/or Parts Managers
Region/Private Distributor Customer Relations Managers
Region/Private Distributor PDC Managers
Region/Private Distributor Field Technical Specialists
Region/Private Distributor Service Training Specialists
Region/Private Distributor Vehicle Operations Managers
Field Product Engineers
To:
All Toyota Dealer Service Managers & Parts Managers
Subject:
Owner Renotification of Non-Completed Safety Recalls
Safety Recall completion is important not only in satisfying government requirements, but also is an integral part of
our commitment to meet customer expectations of Toyota products. Toyota will be sending Safety Recall Follow-Up
Notices to remind owners whose vehicles have not yet had campaign repairs completed.
We request your assistance in completing the applicable campaign repairs as owners receive the Follow-Up Notice
and contact your dealership. Please note the follow-up activity may cause an increase in your current campaign
owner appointments. Toyota will continue with additional follow-up activities in the months to come. Please take
this into consideration when analyzing your manpower requirements.
1.
Safety Recalls Covered in the Renotification
Campaigns
Description (Title)
D0L
Driver and Front Passenger Seat Belt Assemblies
D0R
Shift Lock Solenoid Assembly
E0M
Spiral cable Replacement
Model and Model Year
Certain 2005 to 2011 Tacoma
Access Cab Vehicles
2004 to 2004 Sienna
2007 to 2009 Sienna
Various Toyota Models
2.
Follow-Up Owner Notification Letter Mailing Date
The Safety Recall Follow-Up Owner Notification Letters (“owner letters”) will begin in late January. The owner
letters will be mailed, by first class mail as required by Federal Regulation, over a period of several weeks
consistent with parts availability.
3.
Technical Instructions
Technical Instructions to conduct these campaigns can be found on TIS.
4.
Parts Ordering
The applicable parts ordering information can be found in the Dealer Letter and Technical Instructions of the
specific Safety Recall. As a practice, please utilize the following guidelines to determine your parts order for
this renotification activity:



5.
Check current stock levels.
Subsequent orders should be based on customer appointments.
Replenishment orders of parts should be based on a "sell one, buy one" basis.
New Vehicles in Dealer Stock
As required by Federal law, dealers are not to deliver any new vehicles in their inventory that are involved in a
Safety Recall unless the defect has been remedied. Vehicle Safety Recall completion can be verified through
TIS.
GR1 – D – Page |2
6.
Pre-Owned Vehicles in Dealer Stock
Toyota requests dealers to conduct the remedy on any pre-owned vehicles in dealer inventory that are
covered by a Safety Recall prior to delivery to the customer.
7.
Customer Handling and Dealership Follow-Up
Please consider this follow-up notice a great opportunity to focus on assuring customers that their safety
remains Toyota’s highest priority. Customers who receive the Safety Recall Follow-Up Notice may contact
your dealership with questions regarding the letter and/or remedy. Please ensure that all customer contact
personnel are aware of these Safety Recalls and know how to accurately answer customer’s questions or how
to direct the customer to someone that can. Please welcome them to your dealership and answer any
questions that they may have.
Toyota encourages dealerships to follow-up with their customers by telephone to remind them of the noncompleted Safety Recalls. The following word track has been provided for this purpose. To assure a
consistent and accurate description of the Safety Recall is communicated to the customer, dealership
associates are requested to refer to the specific Safety Recall Q&A (available in TIS) to answer any specific
customer questions.
Hello [Mr./Ms.] _____________ [Customer Name],
Our dealership __________ [Dealership Name] is following up with you regarding Safety Recall
______ [Safety Recall No.] which involves ________ [Safety Recall Title]. Our records indicate that
your vehicle falls within the parameters of this Safety Recall and as a customer convenience I would
like to answer any questions that you may have. [Answer any questions using the Safety Recall Q&A
for the applicable recall]
May I schedule an appointment for your vehicle to complete this important recall campaign?
What date and time will be convenient for you to bring your vehicle into our service department which
is located at ______ [dealership address]. If you have any further questions or concerns, please
contact me at _________ [contact name and telephone no.]
To ensure customer satisfaction, please review this letter with your Service and Parts staff to familiarize
them with the proper procedure for this Service Campaign.
Thank you for your cooperation.
TOYOTA MOTOR SALES, U.S.A., INC.