SMB00-015-2020-1

VOLVO CAR
SERVICE AND PARTS BUSINESS
Service Manager Bulletin
TITLE:
Electric Vehicle De-Energization Permit to Work Form
GROUP:
NO:
00
015
ISSUING DEPARTMENT:
CAR MARKET:
United States and Canada
REVISIONS:
ISSUE DATE:
STATUS DATE:
2020-10-14
2020-10-14
Page 1 of 4
“Right first time in Time”
Volvo’s commitment to safety includes taking into consideration the safety and preparedness of our
technicians, to properly service our vehicles.
Prior to the start of any service work performed, on an electrically powered vehicle’s high voltage
system, a risk assessment / safety check shall be performed. This is also known as a “Permit to Work”.
The Permit to Work document serves as an overarching communication that fully encompasses any
and all electric vehicle (EV) repairs such as hybrids and battery electric vehicles. This document is not
intended to replace or supersede any national, state, or local safety codes or regulations.
This Permit to Work document shall be filled out by the EV certified technician each time service work
is performed on a vehicle that requires the EV Systems to be de-energized. This, for example, can
include complete battery removals, lid off repairs ERAD motors or HV AC compressors etc. It also
includes times when the repair takes more than one day to complete, and the technician returns to the
vehicle on subsequent days.
Volvo recommends the retailer retain a copy of this completed document for a period of (7) years or as
required by National, State and Local ordinances, whichever is greater.
*Retention of the Permit to Work document is required for Warranty and Technical auditing purposes.
Failure to produce the Permit to Work document, when requested, could result in a debit to a claim.
Along with the use of the Permit to Work, but not all inclusive, please reference VIDA Repair
information:
Section Information > Repair > General Safety Information >3: Electrical system > 300 General Safety
information for electrically powered vehicles.
Produced and printed in the USA and available as an electronic document.
© 2020 VOLVO CAR USA, LLC
Service Manager Bulletin 00-015
High Voltage Personal Protective Equipment (HV – PPE) Recommendations and Requirements:
•
•
•
•
•
•
Class 0 rubber gloves to be worn at all times
Leather gloves worn over Class 0* rubber gloves when removing lid or near sharp areas
Minimum Class 0* face shield
No metal to be worn within the electric vehicle designated work area: including jewelry, belt
with buckles etc.
Minimum Cat 0* fire retardant long-sleeved shirt or coat
Electrical hazard (EH) rated boots
All Volvo Special Tools, designated in the VIDA Repair information, are available using normal
ordering routines through Parts. Some equipment can be purchased through Wurth and the Volvo
Equipment Program.
* The terms Class 0 and ICV rating of 1,000 volts are used interchangeably
Page 2 of 4
2020-10-14
Elect ric Vehi cle T echnica l Permit -t o-Work: Hig h Volt age De - energizat io n
T he Elect ric Vehicle T ech nical Permit -t o-Work d o cument at ion and pro cedures must b e complet ed by one
t hat has a current V olvo cert ified Elect ric Vehicle Technician t rainin g cert ificat ion.
Repair Order #:
EV-PTW Number:
Sect ion 1: V ehicle inf or mat ion
VIN:
Date:
Sect ion 1B: Descript ion of Work bei ng Perf or me d
RO Line
Number/Letter:
Description of
diagnostics / repairs
being performed:
Safety Chains:
Warning Sign:
Prohibition Sign:
Site Assessment:
Personnel CPR:
Assistance:
Gloves*:
Protective Visor*:
Clothing*:
1
2
3
4
5
6
Sect ion 2: S afet y Cont ro ls
Must be placed 360° around the vehicle and no less than 36” from the
vehicle. Distance from chains to walls/doorways meet appropriate fire
YES
code.
Warning signs applied visibly on three (3) sides around the Electric
YES
Vehicle work area (secured to safety chains)
"Must not be operated. Work in progress." The sign must be fitted or
YES
hung fully visible on the vehicle, contact details for the person
responsible must be stated.
Site verified to be free of ceiling leaks, no trip hazards, and provided
YES
with appropriate accessibility for emergency response personnel
Volvo Cars highly recommends that all personnel in the Electric Vehicle work area are
CPR certified. Identify each role and their CPR certification:
YES, the technician performing the work is CPR certified
YES, the assistant with the emergency rescue hook is CPR certified
NO, the technician performing the work is NOT CPR certified
NO, the assistant with the emergency rescue hook is NOT CPR certified
Technician assistant at electric vehicle work site is equipped with
YES
emergency hook and is Volvo Electric Vehicle Awareness trained.
Sect ion 2B: High V olt ag e Personal P rot ect ive Equipment ( HV -PPE)
Minimum Class 0* rated Rubber gloves with available with tester.
YES
Leather outer gloves to be worn when near sharp objects.
Minimum Class 0* rated face shield.
Minimum Class 0* rated Non-melting clothing being worn, long sleeve
shirt or coat
Sect ion 3: Tools and Eq uipment
Company emergency response procedures and evacuation plans are known
and understood
Class 0* rated Emergency hook is available
YES
YES
YES
YES
Voltage Tester with Cat3 rating
YES
All vehicle remotes removed from vehicle and placed a minimum of ten (10)
YES
feet from vehicle
Approved and current Volvo diagnostic and repairs procedures available with
YES
VIDA access
Volvo Cars highly recommends a functioning defibrillator charged and available in the
Electric Vehicle work area. Identify the current status of the defibrillator:
YES, a defibrillator is available in the Electric Vehicle work area
NO, a defibrillator is not available in the Electric Vehicle work area
Sect ion 4: A ut horizat i on
I confirm all the above precautions, safety requirements, tools, and equipment are available as described within
their sections. I confirm that I hold the minimum certifications for Volvo Electric Vehicle Technician (EVT).
Elect ric Vehi cle T echnici an (EVT ) – S ignat ure :
Print N ame:
Date:
I confirm all the above precautions, safety requirements, tools, and equipment are available as described within
their sections. I confirm that I hold the minimum certifications for Volvo Electric Vehicle Awareness and will be at
the Electric Vehicle work area during the High Voltage De-Energization process.
Elect ric Vehi cle Awareness Technician (EVAT) – Sign at ure:
Print N ame:
Date:
Sect ion 5: H igh V olt age De -Energi za t ion
1
VIDA procedure available
YES
2
Isolation/Safety lock devices installed as described below:
All vehicle remotes a minimum of 10 feet from vehicle


Charge Port
Manual Service Disconnect (MSD)

YES
3
YES:
High Voltage De-Energization successful and vehicle is ready for diagnostics/repairs
OR
(Ready for Repairs)
High Voltage De-Energization was NOT successful, and vehicle will be quarantined.
(Condition being escalated to the Retailer Technical Support through TIE)
(NOT ready for
repairs)
NO:
Sect ion 6: C ancellat ion o f Elect ric Vehicle T echni cal Permit -t o-Wo rk
1
2
Vehicle repairs are complete per VIDA instructions and vehicle IS ready to be reenergized
OR
Vehicle repairs are NOT complete and therefore NOT ready to be re-energized
Copy of Permit t o Work docume nt h as been ma de and will b e st ored f or (7) y ears.
YES:
(Ready for
energization)
NO:
(NOT ready for
energization)
YES
Elect ric Vehi cle T echnici an (EVT ) – S ignat ure:
Print N ame:
Date:
Sect ion 7: H igh V olt age Re -Energi za t ion (if appli cable)
1
Approved and current Volvo procedures available with VIDA access.
YES
High Voltage Re-Energization successful
2
(Vehicle IS
energized)
OR
High Voltage De-Energization was NOT successful, and vehicle will be quarantined.
(Condition being escalated to Retailer Technical Support through TIE)
Elect ric Vehi cle T echnici an (EVT ) – S ignat ure:
Print N ame:
YES
Date:
NO:
(Vehicle is NOT
energized